The Matthews House

5-Dec-2008

1	TO RESERVE A DATE/FEES
		Please thoroughly read, and sign contract and facility guidelines. A non-refundable deposit is required at time of booking - Master Card/Visa, cash or checks are accepted. Fees will be determined at the time of booking, along with $350 damage deposit (which may be secured by credit card; to be used in the event additional cleaning or damage is assessed during your event)
		This deposit will be applied toward the final bill.
		Remaining balance is due 30 days prior to the scheduled event. A teller check is required for final payment. Please note that the rental periods are to include set up, break down of the house.
		If The Matthews House is cited by the Town of Cary (Cary Police) for noise violations or complaints, the client is responsible for any violations and/or fees issued during your event or occupancy. Client is also responsible for any damages to the house property, and/or grounds.
2	PARKING
		Parking for vehicles can be accommodated on both properties owned by The Matthews House. Overflow parking can be accommodated in the lot to the right of The Matthew House, and Chocolate Smiles, directly in front of the house.
		Parking is NOT permitted in the Carolina Mustang parking lot.
		Valet or directional parking is strongly recommended for parties over 150.
3	MUSIC
		A baby grand piano is available for use during events at no additional charge. The piano may NOT be moved at any time.
		All music contracted by the clients must have approval from The Matthews House. . Musicians are required not to exceed 65 decibels.
		Live music is permitted outdoors, however an 11:00 pm curfew is required, unless otherwise approved by GM.
		The Matthews House can assist with recommendations and arrangements for a variety of musicians, background music or disc jockeys. Music is allowed inside, but all dancing must be contained in the ballroom.
4	CATERERS
		We are happy to offer our own onsite food service, capable of handling all events and catering needs.
		Cuisines Catering can be reached at 463-9551.
4	FLORISTS/RENTALS
		The Matthews House will be happy to provide you with a list of Florists and Equipment/Rental companies.
		The Matthews House gazebo is available for you to use during your ceremony and reception. Measurements are: 80.5” (ground to top of frame, not peak), each side is 73”, and it is 29.2” in diameter. If you choose to move the gazebo, please provide the manpower.
		Floral stands on the deck area are NOT to be moved under any circumstance.
		The gazebo may be moved with prior approval.
5	SMOKING
		SMOKING IS NOT PERMITTED INSIDE THE HOUSE.
		Smoking is permitted outside . PLEASE DO NOT discard butts in the grass or parking lot areas. (Concrete containers are located on front and back patios)
		In the event a tent is utilized, smoking is prohibited inside the tent.
6	GUESTS
		All clients are responsible for their guests. Clients and guests are to conduct themselves in a responsible manner at all times.
		Children must be supervised at ALL times, a sitter is recommended.
		Please do not place anything in the water fountain outside.
		If there are any spills, accidents, etc. please notify the manager on duty immediately.
		Absolutely no pets are permitted on the property.
*Overnight packages require all guests to vacate the premises by 11-11:30pm unless otherwise noted and approved by GM *
7	PROPERTY
		Attaching items to the walls, windows, doors or woodwork is not permitted.
		Absolutely no fireworks or sparklers of any kind are permitted on the premises.
		Candelabras inside the house are for limited use and monitored when lit. DRIPLESS candles are required.
		Furniture and accessories (including flower arrangements) may not be moved or rearranged without prior permission.
		The fountain in the back yard is to remain free of all substances other than water.
		The Matthews House requires and provides protective table coverings for all tables.
		Table linen measurements are:
			Dining Room Table - 119 x 44 x 31 drop
			Parlor Table - 46 x 35
			Conference Table - 85 x 44 x 30 drop
8	MAINTENANCE
		The Matthews House is not responsible for providing support services or equipment.
		Please bring all supplies needed to decorate and fulfill your event requirements, i.e. Extension cords, etc.
9	CLEAN UP
		Clients assume the responsibility for clearing the premises of all personal items brought in. Our Catering staff will be responsible for cleaning food areas and trash.
		All food or liquids spilled on furnishings, floors or rugs shall be cleaned immediately. Please notify our staff.
9	ALCOHOLIC BEVERAGES
		Please make all arrangements through each food and beverage coordinator. Bartender (s) must be provided by each Caterer. Matthews House labeled wines are encouraged. Caterer, along with bartenders to serve all beverages.
		Alcoholic beverages will not be served at any function after 11:00 PM, unless otherwise pre-approved by GM.
		Clients are solely responsible for monitoring the consumption and behavior of the guests.
		All clients must have temporary a NC Permit ($50) for liquor present at the event. Please see Nina Davis, GM for application. Failure to have proper permits will result in a $250 fine.
10	GENERAL BEHAVIOR AND CONDUCT
		Clients and guests are to conduct themselves in a responsible manner at all times, conforming to all state and federal laws, city ordinances, and facility rules and regulations.